The SGE Event Item Calculator is an exclusive tool designed to help our contracted clients effortlessly estimate beverage quantities and plan bar items for their events. This resource is available to all clients who have booked SGE bartenders, providing a clear overview of your beer, wine, soda, and other basic beverage needs based on your guest count.

Please note: This calculator provides general quantity estimates for standard beverages. Any additional services—such as signature cocktail planning, specialty drinks, or itemized shopping lists—require our separate Custom Bar Planning packages.

Key Points / Features:

• Quickly determine approximate quantities of beer, wine, soda, and other standard beverages.

• Tailored to your guest count and event duration.

• Helps reduce waste and ensures your bar runs smoothly.

• Exclusive to clients with contracted SGE bartending services.

Disclaimer / Guidance:

• The calculator does not include signature cocktail quantities, specialty garnishes, or additional custom bar items.

• For detailed guidance, including signature cocktails or full shopping lists, please refer to our Custom Bar Planning services.

• This tool provides a straightforward estimate of bar items based on guest count and basic drink types. For a more detailed plan that accounts for guest preferences, age ranges, signature cocktails, specialty items, and seasonal considerations, please inquire about our Custom Bar Planning Services.

Client Beverage Planner

Our Event Beverage Planner is designed exclusively for SGE clients to provide a reliable starting point for estimating the bar items you’ll need for your event. Please review the following guidance to ensure accurate inputs.

If you have additional questions, our team is happy to assist.

Beer and Wine Percentages

Garnish Calculator Guidance

To help the calculator generate realistic estimates, industry-standard consumption percentages are used:

Beer, Wine, & Liquor Events:

Beer Drinkers: 30%

Wine Drinkers: 20%

Liquor / Signature Cocktail Drinkers: 50-60%

Beer & Wine Events Only:

Beer Drinkers: 60%

Wine Drinkers: 40%

To accurately estimate garnish needs for your signature cocktails:

Determine the number of signature cocktails.

Identify which garnishes are needed for each cocktail.

Add a 10% buffer for beer garnishes, such as limes.

Example:

3 signature cocktails

2 of 3 require limes

2 of 3 require cherries

1 of 3 requires lemon

Input for the calculator:

66% of cocktails need lime

66% of cocktails need cherries

33% of cocktails need lemon

Local Weather Considerations

Ice Calculations

Average temperatures in North Texas are included to help estimate consumption patterns:

January: 45° | February: 55° | March: 60° | April: 68°

May: 75° | June: 84° | July: 89° | August: 90°

September: 81° | October: 70° | November: 57° | December: 50°

Colder or warmer conditions can slightly impact drink quantities.

The ice calculator accounts for:

Ice used in mixed drinks

Ice needed to chill beer and wine